WASH 2013 BOOKING CONDITIONS

1. All occupants of the accommodation must be members of the National Federation of Plus Areas and their names must be shown on the booking forms received by the WASH 2013 Committee. All occupants must produce a valid membership card or membership receipt on demand by any member of the WASH 2013 Committee or their assistants on arrival at WASH 2013 and at any other time requested during the event. To be valid, a membership card must not expire until after 11.11.13 Membership receipts are only valid for a month, so will only be accepted if they have were issued no earlier than 12.10.13  If a valid card or receipt cannot be produced, a fine equivalent to the full membership fee will be levied as a temporary membership. This temporary membership is only valid for the duration of the event at which the membership is taken out

2. The management of the site and the WASH 2013 Committee reserve the right to refuse admission or expel any member from all or some of the site for conduct detrimental to the site or comfort or safety of others. This conduct includes, but is not limited to, the letting off of fireworks on the site and any behaviour which could cause injury to others.

3. The occupants of the accommodation, as recorded on the booking forms received by the WASH 2013 Committee, will be held responsible for any damage caused during the weekend. Damage costs will be invoiced to the relevant group and future bookings for WASH will not be accepted until this debt is settled.

4. The members of the WASH 2013 Committee shall not be liable for any personal injury loss or damage to property, however caused sustained by or occasioned to any persons whose names appear on the booking forms received by the WASH 2013 Committee, whether resulting from or caused by the negligence default wilful act omission or otherwise of the members of the WASH 2013 Committee, their servants, agents or concessionaires, or of guests, residents, occupiers or invites.     

5. Once a booking has been made a legal contract exists, which makes the group liable for the full cost of the WASH 2013 event even if some or all the of the members are unable to attend, whatever the reason. The WASH 2013 Committee reserves the right to cancel the arrangements in whole or part should there be insufficient support for the WASH 2013 event, whatever the reason. In those circumstances, the WASH 2013 Committee will use money collected from each member or group of members to defray any claims brought by companies or their agents arising from any cancellation or reduction of contracted services. The WASH 2013 Committee expresses the hope that in the event of their having to cancel the WASH 2013 event in whole or part as aforesaid a refund of whole or part of any monies paid to the WASH 2013 Committee will be possible. However the WASH 2013 Committee does not guarantee this and must reserve the right above mentioned as a condition of contract.  

6. Any amendment to the list of occupants shown overleaf shall be notified to the WASH 2013 Committee on a further booking form. The event shall only be open to the persons listed on the booking forms received by the WASH 2013 Committee and for whom we have a current membership number and signature. Proof of posting is not regarded as proof of delivery.

7. Unfortunately the WASH 2013 Committee are unable to offer refunds to persons unable to attend the weekend, whatever the reason.

8. Accommodation is in 4 or 6 berth caravans or chalets and wherever possible the WASH 2013 Committee will try to meet the requirements of those attending. However the management of the site and the WASH 2013 Committee cannot accept liability should the accommodation requested not be available. In the event of this happening alternative accommodation will be offered with any additional costs to be met by the occupants. It should be noted most accommodation includes a double bed, requiring 2 people to share it.  

9. Subject to 8 above, this reservation shall reserve accommodation as detailed at the cost stated subject to the full balance being paid no later than the 26th September 2013, failing which the reservation shall be cancelled and the deposit forfeited. The WASH 2013 committee may, at its own discretion, extend the deadline for the payment of balances from 27th September 2013 to a later date.

10. Accommodation must be paid for in full even if not fully occupied..   

11. Whilst members of the Federation of Plus Areas may be covered by any Federation Third Party insurance effective at the time of the WASH 2013 event, the cost of the event does not include Personal Accident cover.

12. Completion and signature of this booking form constitute agreement to comply with the above conditions.